Trust & compliance
You stay accountable for your applicants' and residents' information: Canadian law does not let you hand that to a vendor. So here is everything you need to check us properly, in one place.
Last updated 28 July 2026
Start here
Sub-processors
Every third party that receives data, what each sees, and where it sits.
Data processing terms
What we do with your applicants' and residents' information, and what we never do.
Security
How one company's data is kept out of another's reach, and what we do not claim.
If there is a breach
Who tells whom, how fast, and why the reporting duty is yours, not ours.
Screening and consent
Whether you need signed consent before a credit check, province by province.
Anti-spam (CASL)
Consent, identification and unsubscribe on every message sent under your name.
How Kaza uses AI
Where a model drafts, where it is kept out, and why no person is judged by one.
Accessibility
What has been measured against WCAG 2.2 AA, and what honestly has not.
The short version
- Your company gets its own database, not a row in a shared table.
- You can take a complete copy of it whenever you like, as ordinary SQLite that opens without us.
- Rent never flows through Kaza. We hold none of your money and none of theirs.
- No third-party analytics, no advertising network, no tracking, and no cookie banner, because there is nothing non-essential to ask you about. Our own marketing pages keep a cookie-free count of visits (which page, which site sent you); signed-in pages carry nothing.
- No outside AI service, and nothing is used to train a model.
- We tell you before the sub-processor list changes, not after.
Also worth reading
The privacy notice is written for the applicant or resident rather than for you: it is what their information does inside Kaza, in language they can read. The terms of use cover the commercial relationship, including billing and cancellation. And how the tenancy rules work is the compliance engine itself, answering live with the statute it relied on.
Something missing?
If your counsel needs something that is not here, ask for it at info@3d3d.ca. We would rather write the page than lose the argument, and if the honest answer is “Kaza does not do that yet”, you will get that instead of a hedge.